Organising a BEO event will require time and planning e.g. venue, audience, bands and an organising committee.
Begin with an organising committee of interested teens (getting started). This is easily done in a Youth Group or Transition Year class.
This group should be confronted with the question of venue, audience and bands as a starting point to their efforts.
The audience is always the first consideration for any gig promoter and needs your attention from the start. Ask yourself; ‘Where are we going to get an audience from??”
The venue can be any space where you can hold over 100 people. A large classroom or youth club would do fine or you may like Letterkenny have a Council funded venue like the Regional Cultural Centre at tour disposal. .
Bands are possibly the simplest part of the plan and give the committee a chance to choose a band that they like. There are a lot of bands available in Ireland and all are keen to play wherever there is an audience. When booking the band ensure they are playing and writing their own music as these are the people BEO would like to promote. You will normally need 2 of these bands and most of them can be found on www.breakingtunes.com
As an opening act to your gig,it is nice to give a band from the organising school (or local area) the opportunity to perform on a stage with the more established acts – again consider young bands that are trying to write their own music. BEO feels it is very important to promote original efforts. We feel covers band have no place at a BEO event (they make enough money playing ‘Sex on Fire’ in local pubs).
Next, you should consider how you will promote the cúpla focal and how you intend to give your gig a social agenda. These things are easily done with a little imagination.
3 months before the planned event.
Put a committee in place with everyone interested getting a job http://www.youtube.com/watch?v=Njlo6wdIei0&feature=feedu
Get them looking at possible bands www.breakingtunes.com will give you a sample of bands available in Ireland. The newest bands will always be easier to get and keener to work with you. Contact BEO for advice in relation to booking bands.
Consider where your audience is coming from.
Where do you intend to host your event?
Do you have a sound system organised? While bands will play for little money, they do like a good sound.
2 months before planned event
1. Book venue. Ensure there are no teens discos on the night of your planned event and try not to use teen disco venue. Ask the committee to check if there are any other events planned in the area that day/night. Make sure is there a suitable PA system and sound engineer available. If not these need to be organised, you will find your committee members will ”know a man who knows a man”. Keep costs to a minimum – play the youth group activity card where possible
2. Book bands – they are easy to contact when there is a gig to be had. Agree a price with them. Contact BEO with any questions or problems relating to Bands. Consider the workshop element of you event it helps create a relationship between the bands and the audience, this environment can also be used to deal with social issues that your group feel are important.
3. Prepare advertising material posters radio interviews previews for papers. All posters should be written in Irish in a way that anyone could understand its content (link to sample poster)(Beo tv how to make a poster).
4. Send PR material to interested parties where you feel your audience will come from.
If you are working with other groups check that they are not planning other activities on that day.
5. Start a facebook account and sign up to www.beoireland.com
Ask the bands you have booked to post material on facebook, creating a link between band and audience.
1 months before the planned event
Everything will start to close in very quickly.
1. Print tickets with details of gig (good mementos).
2. Plan food for supervising teachers or youth group leaders and bands.
3. Get interviews planned for BEO TV.
4. Get parents involved to man the door and stage security.
5. A one entry policy is advisable, if you hold an entry/ re-entry system you might find your entire audience outside the door. This is best managed by mentioning it on a poster at the door and mentioning once outside it will cost another €5 to get back in.
7. Get posters displayed in schools, youth clubs, the venue and elsewhere.
8. Get a charity involved, this makes free publicity easier.
9. Write an itinerary for the groups attending wrockshops and a complementing itinerary for bands.
10. Get bands to send you technical information for sound man.
11. A tuck shop can work if there is non on site. If a tuck shop is not an option organise plastic cups and water, gigs tend to be hot activities.
12. Inform Garda of the event and get them to call by at some point.
13. Ensure that BEO TV, BEO blog, newspaper writers, photographers are prepared, questions researched etc.
14. Start spreading youtude clips on Facebook
Week of gig
1. Check with bands and venue
2. Is the sound engineer aware of bands setup
3. Lineup organised
4. Doorman and security organised (Parents)
5. Food for Group leaders and bands
6. Event page on facebook
7. Tuckshop or water organised
8. Inform Garda of event times
9. Ensure schools and other partners are aware of plans for the day by sending them a detailed itinerary.